Everything You Wanted to Know About Staffing Models
To reach its goals, your company needs to leverage its essential resources, including employees, equipment, working space, and capital. When it comes to employees, learn how to create and use a strategic staffing model or staff model, thus ensuring your company is always staffed with the best and correct number of employees to maximize efficiency.
Anyone in the HR department wants to find innovative and sustainable strategies to help their company reach its destination. We bet you are one of them; without a doubt, you are looking for an effective staffing model or staff model.
Imagine working in an organization struggling to maintain the growth they experience year after year. The resulting stressful working environment can often lead to workers suffering due to poor or underutilized staffing models or one staff model. According to Forbes Magazine (1):
“One factor that new measurements could show is the mismatch between the skills job seekers possess and the ones employers need. However, businesses shouldn’t wait for the hard data in order to address this and be a part of the evolution toward a flexible staffing model. “
– Forbes
Now you have a better picture of why you need to help your company implement a staffing plan or staff model that ensures the correct number of personnel with the right skillsets are always on board.
9 Steps To Build An Effective Staffing Model For Your Company,
As a Human Resources manager, your task revolves around leadership, particularly within the HR department. What do you need to do to oversee the functions of your organization? Although the HR manager’smanager’s role varies from workplace to workplace, many core responsibilities are consistent across organizations.
Every company has its set targets. Today, Human Resources managers are at the helm, constantly looking for workers with the right skillsets to help their organizations achieve these goals. And what better and easier way can they find the right employees other than through the staffing models?
Any type of enterprise, from small businesses to large corporations, can use staffing models to maximum advantage and gain long-term benefits. Specific steps are critical if companies want to build an effective staffing model. But before we jump into these practical steps, it would help first to understand what staffing models or staff model are and their applications.
What Exactly Is A Staffing Model?
So, what is a staffing model or staff model? A staffing model, or a staffing plan, or staff model is a tool that helps professionals analyze their company’scompany’s current and upcoming staffing needs. In other words, a staffing model represents reports, figures, graphs, and charts collection that provides human resources experts with everything they need to help a company make significant steps forward.
As a business grows, it may scale its labor to match the growing demand. Therefore, with a staffing model or staff model, the company is better positioned to analyze the skills it needs. This way, it becomes easier to determine the roles that need to be created and the right individuals to recruit to fill these roles.
How To Build An Effective Staffing Model
It’sIt’s time to build a staffing model or staff model of your own that is effective enough. But how can you go about it? Find out in the following sections.
(1) Evaluate Your Company’sCompany’s Goals
This should be your first consideration if you want to create an effective staffing model or staff model. In other words, your staffing model or staff model should align with your company goals. Evaluate those staffing goals, then visualize the most effective steps to attain them. Once you have established the goals, consider these crucial questions:
Which goals are essential to your company in the coming year?
Which plans come first in your organization?
What sections of the company require reorganization?
What role should HR play in implementing those needs?
Once you have answers to these crucial questions, you set a good ground for an effective staffing model.
(2) Identify The Challenges Your Staffing Process Might Face
You expect that along the way, your staffing models or staff model may encounter challenges that hinder the plan’s effective accomplishment. So this calls for a need to identify such challenges and identify practical solutions in advance.
When you can identify these challenges early, you can wisely pick candidates to mitigate them.
Factors, both within and without the organization, have a contribution here. Such variables include competitive activities and labor markets, dynamic laws, or organizational changes. These variables could positively or negatively affect the staffing model or staff model in your organization.
(3) Analyze The Current Position Of Your Company
When you have identified the operational goals and factors that may hinder the achievement of those goals, you are then in a position to analyze your current staffing model or staff model. This should be possible even if you still need to get a staffing model.
In this step, you will collect data based on available staff and resources, employee skills, and required competencies.
Identifying and knowing how these variables affect your organization is a good starting point for developing your staffing model. It works for both new and established organizations.
(4) Identify Your Company’s Needs
Knowing your starting point and what you want to achieve at the end helps you identify gaps in your company. It is worth noting that you are not making final decisions here yet, but rather brainstorming effective strategies that will bring your goals to fruition.
Some important staffing projections you can adopt are:
The productivity ratio determines current employees’ productivity to project future employee productivity when hiring.
Rule of Thumb: This model design identifies possible organizational needs from existing structures.
Statistical regression Analysis: A statistical regression analysis compares previous staffing activities to future predictions. This projection will help you judge whether to increase staffing per the last analysis.
The Delphi technique seeks expert opinions from accomplished managers and consultants to project future staffing needs. Their statements are based on long-term experience in the company and compilations from views and suggestions once made.
(5) Highlight What The Team Structure Currently Lacks
You need to develop a skill gap analysis from the team structure to identify existing gaps in the organization. You can achieve this by identifying what skills current employees have and what additional skills you want them to have.
When making future staffing considerations, you will be sure to consider these missing skills when considering a potential candidate. Interestingly, during this evaluation, you may identify other good skills honed by your staff. In that case, you can create a new position to fill in with new staff possessing those capabilities. That way, you will shift teams and promote efficiency in your organization.
(6) Put Together a Solution
Anyone in the company can identify challenges. So who and what are the solutions to these challenges?
HR can give solutions to these challenges through the staffing process (https://sonatafy.com/what-are-the-steps-and-process-of-staffing/). A Human Resources representative can quickly achieve this by listing roles the organization requires and describing the skills needed to be filled. This makes your staffing process much easier by only concentrating on candidates possessing those skills. Additionally, this will be important during your organization’s recruiting process.
“The world of staffing and recruiting is more complex than ever before. As the supply and demand for talent continue to change, staffing leaders need to adapt quickly to turn disruptive obstacles into revenue-producing opportunities.”
– Forbes
This statement calls for technology solutions to leverage the staffing process. It would be best if you considered employing a technology that best suits your staffing needs. A better option is to utilize an alternative software that meets the staffing plan. There are multiple and efficient recruitment software tools you can consider your company to use in staffing.
(7) Adjust the Recruitment Strategy
Depending on your staffing model, you must decide on recruiting strategies that best work for your company. Most importantly, your strategy will depend on what skills your company currently needs. You may require outsourcing personnel, rehiring existing employees, or both at once.
(8) Hire Good Fits, Not Good Resumes
When recruiting a fit candidate, go beyond and ensure that the candidate has those intended fits and not just an excellent resume.
To ensure you get this right, you may consider these tips;
Organize face-to-face interviews
Consider phone interviews
Create a gradual boarding process
Consider a candidate with skills and qualities that align with the company.
(9) Retain Your Employees
While you develop your ideal working team, retain those crucial employees. If the employees are adaptable, helpful, and independent and working towards improving the organization, keep them.
For HR to implement successful employee retention, these steps are helpful;
“Employees are now the focus of the modern workplace, which means new values are taking the place of old paradigms – and company culture is becoming better as a result.”
– Glassdoor
Tools & Software To Help You Implement Your Staffing Model
Most hiring managers, approximately 67%, know the value of staffing using modern technologies. While it is imperative to appreciate the conventional ways HR managers used to manage staff, like spreadsheets, phone calls, and pen and paper, we can all agree that these techniques are tedious.
Building a staffing model is one thing, and implementing it is another. Luckily, you can now access many helpful tools and software to help you implement an effective staffing model. For example, staffing applications are new technologies that help thousands of HR managers streamline their daily operations (4).
“Recruiting, onboarding and training talented employees is one of the most important processes in which companies engage. Many companies are increasingly relying on recruiting software tools to help improve their recruiting and hiring operations and reduce work for their human resources staff.”
– Indeed
Want to manage various facets of your firm, from shift scheduling to internal communication, time tracking, employee engagement, etc.? Find a suitable all-in-one staffing app and make the best use of it.
Common Staffing Models
When dealing with specific business challenges and circumstances, it is vital to have a suitable staffing model in mind. The following staffing models are typical in most organizations.
Full-Time Employees
The full-time employees staffing model is the most common. That’s because it employs the idea of a company directly hiring, retaining, managing, and compensating exempt or non-exempt permanent staff. In this model, internal managers are often responsible for assigning objectives and goals to these resources, monitoring them, and evaluating their performance. If there is an indefinite need in your organization and experienced individuals are available for hire, it makes sense to incorporate full-time employees.
Staff Augmentation
The staff augmentation model might be a little less standard among companies. The model involves assigning temporary staff members to a current team or function to help them achieve a particular goal. It takes the shape of a contract meaning the quick staff augmentation resources will be available for a fixed period. If your existing internal resources need a specific experience or skill or are completely into other projects, it makes sense to add temporary staff. Click here for more in-depth information about how the staff augmentation model works.
Outsourcing
Sometimes your business needs to pay more attention to performing work aligning with its central focus. Through the outsourcing business practice, your company can hire an outside party to perform non-core business processes that the company previously performed in-house. The main advantage of outsourcing is enhanced focus on primary business activities. Other benefits include better competitive advantage, increased reach and efficiency, and control of costs.
Why Your Company Needs A Staffing Model
A staffing model is vital to your company as it can help reveal the number of workers required to reach the firm’s targets. Additionally, it helps demonstrate the skills these team members need to assist the company in getting there. According to Forbes Magazine (5),
“For workers, career resilience is found in the rapid acquisition of meaningful skills. For companies, resiliency comes from adapting those skill acquisitions into product development and market deployment.”
– Forbes
But besides that, creating a staffing plan that functions effectively can give vital data and information that allows HR professionals to develop the best work schedule for the company’s employees.
The Bottom Line On Staffing Models
From the recent COVID-19 pandemic and the subsequent events, businesses, companies, and organizations realized that external factors can force them to rebuild and start from scratch. For the longest time, companies have focused more on internal factors until recently.
Therefore, whether you are in the healthcare, transportation, cleaning, manufacturing, or retail industry doesn’t matter. If you are the HR manager in your firm, the recommendation is always to have a detailed plan regarding meeting your company’s short-term and long-term needs. The scope is broad and can also include hospitality and security fields.
An effective staffing model can offer the entire HR department a proper and adequate insight into the business’ current weaknesses and strengths. Additionally, a well-planned staffing model can help you discover the skills needed at the time and the solutions necessary for attaining set targets.
Frequently Asked Questions About Staffing Models
What are the 5 staffing models?
The five staffing models include full-time workers, staff augmentation, outsourcing, consultation, and hybrid. It is essential for any corporation to first understand the standard staffing models before starting to build its staffing plan. Staff augmentation is a newer and more effective model for today’s businesses. Click the following link to learn more of the benefits.
In most cases, the type of employees a company decides to hire defines each of the above staffing models. You can use more than one of these models or all of them.
What are the 3 types of staffing?
The three types of staffing include direct hire staffing/permanent hiring staffing, temp-to-hire staffing, and payroll services. Direct hire staffing involves recruiting and hiring a permanent employee with the help of a staffing agency. Temp-to-hire staffing is where an employee works for a company for a probationary period. And lastly, payroll services/payrolling is the most cost-effective type of staffing.
What are the four types of staffing?
The four types of staffing include polycentric, region-centric, ethnocentric, and geocentric. Ethnocentric staffing is a staffing approach that involves hiring professionals from a company’s parent country to fill global positions. The geocentric staffing approach is where a firm chooses the best individuals for different roles and hires them regardless of where they live or come from.
Polycentric staffing involves hiring locals to fill an organization’s positions in a host nation. And lastly, the region-centric type of staffing involves hiring or transferring qualified personnel within the same region to fill a company’s open positions.
How do you build a staffing model?
Building a staffing model revolves around the following crucial steps;
Completing these steps will help build a staffing model that will help the firm keep up with its ambitions and potential.
Why Choose Sonatafy Technology
At Sonatafy Technology, we are experts in nearshore staffing in most IT areas. We have professionals based in regions near the U.S. This proximity has boosted our potential over the years to help companies utilize staffing efficiencies, thus meeting their IT targets. Connect with our nearshore resources today and save time and money significantly since we are always adequately prepared to hit the ground running as soon as possible and at lower costs.
To find out more about how our nearshore software development team will evaluate your company’s goals and needs, don’t hesitate to contact us. With Sonatafy Technology, you can get the most effective software development team and strategy.
References:
One factor that new measurements could show is the mismatch between the skills job seekers possess and the ones employers need. However, businesses shouldn’t wait for the hard data in order to address this and be a part of the evolution toward a flexible staffing model. – Forbes Quote https://www.forbes.com/sites/forbesbusinesscouncil/2021/11/17/how-to-use-flexible-staffing-models-to-solve-staffing-challenges/?sh=49b46ed864e6
The world of staffing and recruiting is more complex than ever before. As the supply and demand for talent continue to change, staffing leaders need to adapt quickly to turn disruptive obstacles into revenue-producing opportunities. – Forbes Quote https://www.forbes.com/sites/forbeshumanresourcescouncil/2020/09/23/how-staffing-firms-can-succeed-in-2020/?sh=5b761c29666c
Employees are now the focus of the modern workplace, which means new values are taking the place of old paradigms – and company culture is becoming better as a result. – Glassdoor Quote https://www.glassdoor.com/employers/resources/employees-choose-culture-over-cash-plus-9-corporate-values-that-matter-most/
Recruiting, onboarding and training talented employees is one of the most important processes in which companies engage. Many companies are increasingly relying on recruiting software tools to help improve their recruiting and hiring operations and reduce work for their human resources staff. –Indeed Quote https://www.indeed.com/career-advice/career-development/recruitment-software
For workers, career resilience is found in the rapid acquisition of meaningful skills. For companies, resiliency comes from adapting those skill acquisitions into product development and market deployment. – Forbes Quote https://www.forbes.com/sites/forbestechcouncil/2022/02/03/companies-are-expanding-benefits-for-everything-except-what-employees-want/?sh=46da693599aa
